A Beginners Guide to G Suite for Business

13 January, 2019

A Beginners Guide to G Suite for Business

A Beginners Guide to G Suite for Business

Gmail has come a long way since its initial release on 1st April 2004. Perceived as just another rival for personal email services like Hotmail and Rediffmail, who would have thought that Google would revolutionize the way businesses worked today.

Leveraging the power of cloud computing and adding a plethora of productivity-boosting features, Google now offers an enterprise-ready solution for businesses called G Suite.

What does G Suite comprise of?

Email. Contacts. Calendars. Those three apps form the core email suite trio—they're the three apps you should expect to get with any new email account, the minimum you should want for your team.

1. Gmail for email

Good old Gmail has towered over most of the email app services. It is user-friendly, secure and contains plenty of features that make it an ideal tool to handle business communication. With G Suite, you get your own domain with Gmail and your company logo on the top left corner along with all the features of the personal Gmail account.

  • Custom email @yourcompany
  • Access your email anytime, anywhere, on any device
  • Virtually limitless inbox
  • Email security and business controls
  • Custom filtering
  • Gmail ads disabled
  • Gmail integration with third-party tools

2. Google Drive for storage

There are a lot of documents, spreadsheets and other files involved in running a business and the cloud storage of Google Drive is the best place to store them all.

Google Drive offers additional apps such as Docs, Sheets, Slides and more to create and collaborate with other members on the team.

  • 30 GB of storage space per user
  • Access anywhere from any device
  • Create and share files on the go
  • Safe and secure
  • Add email attachments to Drive
  • Powerful search
  • Work offline

3. Calendar to organise events

The shareable Google Calendar is the best way to organize appointments, schedule meetings with teammates and manage your tasks. It integrates seamlessly with Gmail and Drive for you to respond to event mail and attach files to the Calendar respectively.

  • Easy scheduling for meetings
  • Sync Calendar with laptop, tablet, or phone
  • To-Dos list and advance reminders
  • Enhanced room booking
  • Group calendars
  • Publish calendars on the web

4. Google Docs for Documents

Google Docs is a robust word processing application that allows users to create and edit files online. You can collaborate with multiple team members in real-time and give different access rights to different users. It also offers a unique functionality where every change is saved automatically and all edits are tracked by the user with a revision history presenting changes.

  • Commenting, chat and real-time editing
  • Export files in .docx, .pdf, .odt, .rtf, .txt or .html format
  • Unlimited revision history
  • Changes saved automatically
  • Smart editing and styling tools
  • Voice typing

5. Google Sheets for data spreadsheet

Google Sheets is like the better version of any other spread tool. It's a compelling spreadsheet app that can solve any numbers and data related problems in a jiffy. Google Sheet looks and functions like Microsoft Excel but because it is on cloud it can fetch your data online while your team can collaborate on it in real-time.

  • Powerful spreadsheets
  • Access anywhere, anytime-even offline
  • Changes saved automatically
  • Real-time collaboration
  • Smart editing and calculating tools
  • Instant insights with Explore
  • Supports file formats, like Office
  • Pivot tables
  • Unlimited revision history
  • Seamless workflows with 3rd party apps

6. Google Slides for presentations

Google Slides is our favourite on the go and powerful tool to create presentations about anything. You can start from scratch or choose from the ready templates offered by Google. Add videos, images, drawings and smooth transitions to make your presentation more alluring.

  • Create compelling presentation
  • Access anywhere, anytime-even offline
  • Changes saved automatically
  • Real-time collaboration
  • Choose from a wide variety of templates
  • Instant design recommendations with Explore
  • Work with Office files
  • Unlimited revision history

7. Google Hangout Meet for meetings

Google Hangouts Meet is a great way to get on a quick voice or video call with your team, as suppose to typing a lengthy explanatory email. Simply schedule a meeting, share the link with your team members and voila! You're ready to go. Fully integrated with G Suite, it also allows members to join the meeting directly from Google Calendar event or email invite.

  • Join meetings on the go
  • Share screen and presentations
  • Allows external participants
  • Access from Desktop, Tablet, Mobile
  • Record meetings and save them to Drive
  • Dial in from a phone

Google Extensions

Additionally, G Suite also allows you to add third-party plugins that will help you personalise G Suite as per your needs.

You can check them out at G Suite Marketplace

The difference between the free Google Accounts and G Suite

G Suite consists of all the features that are offered by the free personal Google accounts. However, the G Suite offers a ton of features that can make work very easy.

  • Use of your own domain name xyz@yourowndomainname
  • Double the storage capacity compared to a free account
  • Added security features
  • Custom branding with your company logo on the top left corner of the dashboard
  • Complete control over all your accounts
  • 24/7 support from Google
  • Easy import of data from other services
  • 3rd party integrations

G Suite offers 3 different plans - Basic, Business and Enterprise.

You can compare the features that you need and choose a plan that best fits your business.

Download the G Suite Comparison Chart

Offering the best of office tools, G Suite is built around the idea of helping businesses boost their team's workflow.

All you have to do it create a G Suite account for your company, customize it as per your needs, and voila- your team and you are all set to work together in one place!

Subscribe to ContactBook

Make the most out of G Suite! Get productivity tips and tricks delivered straight to your inbox

Axit Mehta

Axit Mehta

Read more posts by this author.

Comments