30 June, 2020
Plugins are tools that help in increasing the productivity of an organization. They are used for communication, collaboration, customer relationship management(CRM), and sales.
Here are some highly effective tools that might help your organization to boost efficiency.
Slack is a great team communication tool to organize, coordinate, and collaborate. It acts as a chatroom for both group and one-to-one discussions.
Slack allows you to @mention a team member, @channel to address every member in a channel or @here for people who are online while sharing information.
You can @mention your team to send notifications to all members of the entire team. Reminders can be used to inform about events and deadlines.
You can also respond to messages through emoji reactions.
Slack helps you to increase productivity by syncing it with Google Calendar, using it as a Gmail addon or collaborating files in Google Drive.
Slack has a very simple user interface and it enables all your team communication to happen in one place and helps your team to collaborate without any trouble.
Todoist is a powerful task management tool that can be used by individuals and small teams. It helps you to plan, organize, and set deadlines.
With Todoist you can organize your work and synchronize it across all your devices and review the completed tasks easily.
You can visualize the workflow and track the progress.
Real-time data synchronization is possible by syncing Todoist with Google Calendar
Gmail users can utilize Todoist for Gmail and turn emails into actionable tasks. Todoist for Gmail can be used as a Chrome extension and G Suite add on.
Todoist also offers offline functionality to enable users to work even when they are not online.
Thus Todoist offers you a hassle-free way to visualize, organize, and complete projects easily within the deadline.
ContactBook is a contact sharing application that simplifies the process of sharing and managing Google contacts with other Gmail users and G Suite team members.
All organizations have a need to share contacts with various teams and departments and sometimes might even want to share multiple contacts, so for that you can use ContactBook as it helps you to manage and share bulk contacts easily.
ContactBook helps in automating the contact sharing process and offers various pricing plans that are best suited for every business.
DocuSign is a popularly used e-signature tool that helps to send, sign, and manages documents.
DocuSign has simplified the process of sending documents and getting them signed.
It eliminates printing, faxing, scanning, and mailing documents to get them signed. You can send the documents directly from Gmail, Google Drive, and Chrome browser.
You also need not worry about the lack of security involved in paper-based transactions.
Upload the documents in DocuSign and add the names and email addresses of the people who need to sign the documents.
You can have complete control and even specify the order in which they should sign. DocuSign allows you to add tags to indicate the places where people should put their signature, initials, or date.
If there is anything else the signers need to fill in the document you can add fields to get it done.
DocuSign sends a link to the signers to access the document. Once they sign the document it is stored safely and you can retrieve it whenever necessary. And when you have to sign a document you can just access and begin the signing process from any of your internet-connected devices.
Once the signing process is completed it is saved automatically and both sender and signer can view, download, or print it any time.
DocuSign includes multiple levels of authentication to make sure only the right people have access to the documents. It protects all documents by encrypting and making them tamper-evident.
DocuSign is easy to use and integrates seamlessly with Google applications. You can save time by not having to upload and download documents and complete the document signing process in a few clicks.
Basecamp is a project management tool that helps in organizing and managing small projects. It helps team members to communicate and collaborate on a project.
Basecamp allows you to assign tasks, have discussions, communicate ideas, share files, and emails to complete projects successfully.
Basecamp is very simple and intuitive to use. You can easily create a project and add team members to it. Break the project into smaller tasks and assign the tasks to each member.
You can create a to-do list for each task, set a due date with comments, and track the progress every day. When you assign a new task to a team member they will immediately get a notification.
Every member of a project will be able to view all the tasks related to the project. All documents and files related to the project can be stored securely within Basecamp and shared with the team.
You can always reorder files and color code them for easy recognition and access.
Hill Chart is an exclusive feature of Basecamp which enables you to spot problems and rectify them before the due date.
It gives you a quick visualization of your project as to how much is completed and what is the progress. Basecamp allows you to view the projects, events, and due dates on Basecamp's Schedule which you can sync with Google calendar.
All relevant messages, questions, and alerts for a project can be viewed on the Message Boards.
Team members can add documents and images to their messages to share with the team. All replies to the messages and status about the tasks can also be seen on the board.
Hey! The menu will show you all the new messages, to-do lists, notifications, and @mentions.
All emails regarding a project can be forwarded directly to Basecamp and can be viewed by team members.
Announcements and notes for all employees can be seen in the Company HQ section.
Basecamp offers the opportunity to add clients to the team so that they can be included in discussions. But you can restrict them by giving permission to view only certain details about the project. Every project has its own chat room for discussions.
Through Clientside, you can show your clients what your team is working on and can share messages and portions of your project with the clients. Basecamp helps you to keep everything in one place and enables you to complete multiple projects quickly and easily.
Google Tasks is a to-do list application that can be synchronized with your Gmail and Google Calendar. It enables you to create to-do lists for a day, week, month, or a year.
Tasks and subtasks can be organized as to-do lists according to their importance or according to the date in which they have to be done. When you have completed a task you can mark them as completed and it will automatically be moved to the list of completed tasks.
You can also edit a task after it has been created or move it from one list to another.
All your lists of tasks can be accessed from any of your internet-connected devices like smartphone, tablet, laptop, or desktop.
Google Tasks Chrome Extension allows you to add tasks from any screen.
Google Tasks is a great tool that helps you to create to-do lists within Gmail and synchronize it with Google Calendar and complete your tasks effortlessly.
Asana is an easy to use task management tool which helps you to have a workplace of your own.
After setting due dates for each task you can track their progress through Kanban boards. These boards help you optimize the workflow and help teams to work efficiently. You can also use templates for recurring work.
It allows you to have a customizable project view and keeps your entire team informed about it. You can limit the access of team members to any project by giving permissions. You will get notifications only for those tasks and projects in which you are involved.
Each team member can have clarity of tasks assigned to them even when they work remotely. You can have the whole team on the same page by having conversations and making announcements.
Asana helps you to keep your whole team moving in the right direction to reach your goal.
Streak is an easy and powerful CRM tool that integrates with your Gmail and allows you to work comfortably from your inbox.
Some other powerful tools of Streak are mail merge, email tracking, snippets, and thread splitter.
You can easily share similar emails to multiple contacts through Mail Merge and with Snippets, you have a library of frequently written emails that can be shared with your team members. You can schedule written emails to be sent later, or at an appropriate time using 'Send Later' and track the mail to find out when it was seen.
With Streak, you can group emails from customers, keep track of customer details & status, and monitor every email between your team and customers. Streak proves to be of great use to those who love to make the most of Gmail to complete projects in their workspace.
Smartsheet is a project management tool which helps you to plan, collaborate and manage projects in real-time. It is a spreadsheet with a simple and easy to use interface which helps to organise and structure workflows. Though it is a spreadsheet, it differs from Google Sheets and MS Excel by having collaboration functions incorporated into it such as planning, tracking, automating and reporting.
Smartsheet workspace is the place where you can share all the data with your team. All workspaces have a collection of sheets, reports, templates and dashboards that is shared by the team members. All data is stored in the sheets in a structured format for easy viewing and quick analysis. You can share a single sheet or even a single row with others.
Smartsheet Conversations allows team members to communicate with each other and keeps all discussions about work in one place. You do not have to worry about switching between sheets and email as you can make comments, ask questions and make discussions in a sheet or a row. You can attach files even to your comments to add more context to it. It is also possible to tag a particular person in your comment with @mentions and they will immediately receive a notification.
Smartsheet acts as a single source of information for your team to work together. Smartsheet offers you unlimited potential to complete projects in a quick and easy manner.
Wrike is one of the best tools for project management and team collaboration. It enables teams to plan, coordinate and manage work in a fast and efficient way.
Wrike offers many options to view a project according to your preference.
Let us know your favourite G Suite Plugin.
Make the most out of G Suite! Get productivity tips and tricks delivered straight to your inbox